How to Get a Virgin Australia Group Booking Quote: A Complete Travel Guide

Are you planning a trip with 10 or more people? Travelling in a group can be a lot of fun, but organizing everything may be challenging. That's why Virgin Australia offers special group booking options to make things easier for you.

Whether it's a family trip, school trip, corporate event, or friends' getaway, you'll enjoy flexible fares, personalized help, and a smoother booking experience from start to finish.

In this guide, you will get everything about the Virgin Australia group booking policy, fee, process, required documents and much more for a smooth journey.

What Is the Virgin Australia Group Booking Option?

Planning a group trip for a work event, family holiday, or destination wedding can be challenging, especially when people are flying in from different locations. That's why Virgin Australia offers a dedicated group booking service to simplify the process.

Whether you're booking for 10 or more people traveling together or 20 or more passengers coming from different cities to the same destination, Virgin Australia makes it easier to coordinate your plans.

With flexible payment options, expert support, and competitive fares, organizing group travel becomes smooth and hassle-free.

Why Should You Book Your Flight as a Group?

There are more benefits you can get if you book your flight as a group.

• Group fares are often cheaper than individual bookings.
• You'll enjoy greater flexibility when it comes to managing or changing your booking.
• Flexible payment options are available, allowing you to pay in installments. The full balance must be cleared before your scheduled departure.
• Seats can be reserved without providing passenger names at the time of booking.
• Changes to your booking can be made freely before the final payment is completed.
• Airline officials try to assign your group seats together.
• If you need to change your flight, you can easily adjust your travel plans by contacting the group sales team.

What Is a Virgin Australia Group Booking Quote?

A group quote is a special fare offered by the airline when you're booking tickets for a group, typically 10 or more passengers.

Instead of purchasing each ticket separately, you can request one total price for the entire group. This quote often includes:

• Discounted fares
• Flexible payment options
• Extra time to provide passenger names
• Simplified options for making changes, if needed

How Can I Request a Group Quote?

You can request a group quote from Virgin Australia in two ways: through a travel agent or directly from the airline website. Just complete the group quote form and choose the booking method that's most convenient for you.

What Types of Groups Does Virgin Australia Accept for Group Bookings?

Virgin Australia offers group booking options for various types of groups. All the group types listed below can be booked either directly by the airline or via a travel agent.

1. Corporate and Business Groups

The airline provides more services for corporate and business groups on domestic and selected international short & long-haul flights. Virgin Australia Event Direct is a helpful tool for booking flights when you're planning a conference, seminar, or business event.

It makes Virgin group travel easy with a simple booking system. You can also add it to your event or company website, so guests can book their own flights and get special fare discounts (if eligible). For more information, you can email eventdirect@virginaustralia.com.au

Virgin Australia is a perfect airline for business groups:

• Conference and association travel
• Business and corporate meeting
• Government group
• Mining groups

2. Education (School) Groups

The airline understands the various requirements of school group travel and they have created a specialist education travel team to support you with primary, secondary and tertiary travel requirements to make your trip easy and hassle-free.

Virgin Australia offers flexible and affordable options for teachers and parents planning school trips. If your group is traveling for a sports event or music tour, airlines also make it easier to carry extra equipment and baggage for a smooth journey.

To avoid long queues at the airport, school groups can use the online group check-in option. The group can purchase food and beverages from the onboard menu.

3. Virgin Australia Event Direct

Virgin Australia Event Direct is a helpful booking tool for planning your conference, seminar or business event.

It takes away the hassle of booking flights for a large group and gives you a simple system that can be added to your event or company website. With this tool, attendees can book their own flights easily.

Eligible groups may receive discounted fares, making it a budget-friendly option. It helps event organisers attract more attendees from different cities, both within Australia and overseas.

To make your event easier and check if you're eligible for Virgin group discounts, email eventdirect@virginaustralia.com.

4. Sporting Groups

Virgin Australia understands the needs of sportsmen and athletes when traveling for sporting events. They provide customized travel solutions for sports groups, offering competitive fares, flexibility, additional baggage allowance, and the option to change names up to 24 hours before scheduled departure.

Sports group bookings are available on selected domestic and Trans-Tasman routes.

5. Inbound Group Travel

A group of 10 or more international passengers flying within Australia on the same Virgin Australia flight for the same reason.

This service helps international groups who've arrived in Australia and are travelling together to another place within the country.

6. Entertainment Groups

Virgin Australia is proud to be the official airline partner of the Australian Chamber Orchestra, supporting the needs of musicians and artists.

Bands and performers enjoy flexible baggage rules and affordable fares, making travel easier and more cost-effective.

They also support the Film and TV industry by helping media teams travel quickly and smoothly to where they need to work.

For extra privacy, entertainment groups can book private charter flights through their expert charter team.

6. Leisure Groups

Virgin Australia makes group travel easy and affordable with special fares and flexible payment options. If you have 10 or more people flying on the same flight, or 20 people coming from different places to one destination, you can enjoy great deals and top service.

For big events, you can even charter a private plane like their Embraer 190, Boeing 737, or Airbus A330.

7. Charter

Virgin Australia is one of the top providers of fly-in fly-out (FIFO) charter flights in Australia.

Their growing fleet can be chartered to fly anywhere in Australia and even overseas. Their Turbo-Prop planes are best for landing on unsealed runways and reaching remote areas.

When you charter an aircraft, you can choose the flight times, destinations, and in-flight service according to your needs. If you would like to get more information on charter flights, you can contact their team via email.

Important Guidelines on Business Events and Group Bookings

Here are some important guidelines you should know before making a group booking:

• The airline will require personal information for all passengers.
• Tickets are non-transferable and cannot be used by another passenger.
• All debit and credit card payments include a small additional fee, as listed on Virgin Australia's official website.
• If the group organizer makes changes to the booking more than one day after receiving the booking confirmation, extra charges will apply.
• Before making the final payment, passengers may change the date, time, or route without any additional charges.
• You can manage group booking through the “Manage My Booking option.”
• After the final payment, changes to the date, time, and route are allowed up to the following time:
• For domestic and international short-haul flights: up to 24 hours before the scheduled departure.
• For flights from the USA, Canada, Europe, the Middle East, Africa, or China: up to 48 hours before departure.
• For inbound groups: up to 14 days before the scheduled departure.
• If a passenger fails to check in on time, they may forfeit the fare amount.
• If Virgin Australia cancels or changes your booking and the new travel plans do not meet your group's needs, you may request credit points or a refund.
• The airline will charge a ticketing service fee for both domestic and international group bookings.
• For more information on business events and group bookings, review the policy carefully.

How Can I Make a Group Booking on Virgin Australia?

Virgin Australia allows you to make a group booking either through a travel agent or directly via their website, whichever is more convenient for you.

To start your group reservation process, you'll need to request a group travel quote.

For personalized assistance, you can contact the customer support team at 13 67 00.

Read More: Review Virgin Australia's name change policy if you need to correct a passenger's name in your group booking.

What is a Group Sales Optimizer?

The Group Sales Optimiser is a specialized system that connects you directly with group booking team members and revenue management teams. It simplifies the group booking process and ensures a smooth process.

If you are a travel agent and want to request a GSO, you can register here.

What Are the Benefits of GSO for Travel Agents?

• As an agent, you have full control to create quotes quickly using different options, helping your clients find the best flights.
• Virgin Australia will always offer the best available fares for the number of seats you need.
• You'll also have a dedicated support team to help with any issues right away.
• When you request a quote, you'll instantly see the terms and deadlines, so you know all the important details.
• You can easily turn a quote into a booking and manage everything from start to final payment with help from your Virgin Australia Group Sales consultant.

Final Thought

Whether you're organizing a family holiday, school trip, corporate event, or sports tour, Virgin Australia's group booking policy will help you to make your planning smooth, flexible, and cost-effective.

From discounted fares and flexible payments to dedicated support and custom solutions for different group types, Virgin Australia ensures a hassle-free group travel experience. If your flight is cancelled by the airline due to a delay, the airline will provide you compensation or a refund, depending on the delay reason.

With the help of Group Sales Optimiser and Event Direct, both customers and agents can manage group booking with ease. So, if you're flying with 10 or more people, you should book group travel.

FAQs

1. Why is group booking more expensive?

Group bookings with Virgin Australia may sometimes appear more expensive than individual fares due to several key factors, such as limited seat availability, the inclusion of additional services, requests for dedicated support, and bookings made during peak travel seasons.

2. How do I book a group flight with Virgin Australia?

You can request a group booking through a travel agent, by contacting the Group Sales team, or by submitting a quote request on the website.

3. Is it cheaper to book flights as a group?

Group bookings can be cost-effective, but they are not always cheaper than promotional individual fares.

4. How does group pricing work?

Group pricing offers a single fare for all passengers in the group, based on the lowest available fare class that can accommodate everyone. It includes added flexibility, seat guarantees, and support from the group travel team.

5. What is a group promotional fare?

A group promotional fare is a special discounted fare offered to group bookings, providing a discounted fare for all travelers along with added flexibility and dedicated support.

6. Can I pay for a better boarding group?

Yes! On Virgin Australia, you can pay for a better boarding position by choosing a Preferred Seat, usually closer to the front of the plane. If you're on an Economy Choice or Flex fare, you can buy one anytime. If you're on an Economy Lite fare, you can purchase it up to 3 hours before your flight.

7. Is it cheaper to charter a plane for a group?

Chartering a plane can be cost-effective for large groups, especially when traveling to the same destination on a flexible schedule. However, it depends on the group size, route, and aircraft availability.

For most group sizes, our group booking options with Virgin Australia are more economical and include added benefits like flexible payments and dedicated support.

8. How far in advance should I book a group flight?

It's recommended to book at least 4–6 months in advance, especially for peak travel seasons. Early booking ensures better seat availability, pricing, and time to make adjustments.

9. Is it cheaper to book multiple flights at once?

Not always. When booking multiple seats together, the fare is based on the highest available fare in that group. Sometimes, booking individually may show lower fares if cheaper seats are limited.

10. Is it cheaper to book multiple flights at once?

Yes, it can be! Booking multiple flights together using Virgin Australia's multi-city option is often more affordable than booking each flight separately. You may receive discounted fares, plus it's more convenient to manage all your flights in a single booking.

11. Is it better to book flights together or separately for a group?

For 10+ travelers, booking as a group is generally better. It can give you more flexibility to manage your booking. Booking separately might offer occasional fare savings, but it comes with less flexibility and no personalized group support.

12. Can you book more than one flight at the same time?

Yes, you can! Virgin Australia's multi-city booking option allows you to book more than one flight in a single transaction. It's a convenient way to plan complex trips and keep all your flight bookings under one itinerary.

13. What is a multi flight ticket?

A multi-flight ticket, also known as a multi-city ticket, allows you to book two or more flights in one booking. With Virgin Australia, this is ideal for travelers visiting multiple destinations, offering convenience and sometimes better value compared to booking separate one-way tickets.

14. Can you buy two plane tickets at once?

Yes, you can! The airline allows you to book tickets for multiple passengers in one booking. Just select the number of travelers when making your reservation, it's simple and keeps all tickets under one booking reference.

15. Are group fares cheaper?

Group fares aren't always cheaper, but they offer affordable value. With Virgin Australia, group bookings include benefits like flexible payment options, dedicated support and more that ensure a smooth travel experience.

16. What happens if someone in the group books twice or uses multiple airlines?

If a passenger has duplicate bookings on the same flight, the system may flag it. Virgin Australia recommends finalizing group lists carefully to avoid double bookings.

17. How many people do I need to book a group flight with Virgin Australia?

A group booking with Virgin Australia requires 10 or more people traveling together on the same flight. Group bookings come with added benefits like flexible payments, name changes, and dedicated support.

18. How can I book a flight for 20 passengers?

To book a flight for 20 passengers, you'll need to make a group booking with Virgin Australia. Simply visit the Group Travel page and submit a group booking request form. Their dedicated team will get in touch with a quote and help you manage the booking, including flexible payment options and passenger details.

19. How do I arrange group travel with Virgin Australia?

Arranging group travel is easy! Just visit the Virgin Australia Group Travel page and fill out the group booking request form. Once submitted, the customer support team will contact you with a quote and assist with the entire booking process.

20. What is a group booking ticket?

A group booking ticket is a special booking for 10 or more passengers traveling together on the same flight. Once all passenger details are confirmed and payment is made, each traveler in the group receives their individual ticket.

21. What is a group fare?

A group fare is the special price offered to each passenger in a group booking. It's calculated based on the best available fare that can accommodate the entire group and includes added benefits like flexible payments and dedicated assistance.

Disclaimer: We (virginchangeflight.com) are an independent platform providing accurate & detailed information on Virgin Australia's airline policies. We are not affiliated or associated with Virgin Australia or any airline. All content provided here is for informational purposes only and is sourced from the official airline website. Airline logos, brand names, or references are for representation only to provide clear guidance. We are not responsible for airline policy changes or actions taken by the official airline.

Official Airline Sources:

• Virgin Australia: Group Travel
• Virgin Australia: Group Quote
• Virgin Australia: GSO
• Virgin Australia: Education (School) Groups

Source Checked on: 15 April 2025